Web Development Invoice Template
Create a web development invoice online and download it as a PDF — start from pre-filled web developers line items, edit them, add optional sales tax and get an instant total. Free, no signup.
From — your business
Bill to — client
Details
| Description | Qty | Rate | Amount |
|---|
Notes & terms
Invoicing for web developers
Web developers bill by the hour, by milestone, or a fixed project fee, sometimes with hosting on top. The generator is pre-filled with front-end and back-end hours plus a hosting line — switch to a flat fee by using one line.
A web development invoice should reference the project or milestone, break out development (by phase or hours), third-party costs like hosting, domains or plugins, and state payment terms. Tie milestone invoices to a deliverable so approval is fast.
Invoice by milestone — deposit, design sign-off, launch — rather than only at the end, so you’re paid as you deliver. Pass through hosting, domain and plugin costs on their own lines so your rate stays clean and clients see what’s third-party.
Invoice templates by industry
Pre-filled invoice templates for other lines of work:
Frequently asked questions
How do web developers invoice clients?
Reference the project or milestone, list development work (by hours or phase) and any third-party costs like hosting and domains as separate lines, and state your terms. The generator pre-fills front-end, back-end and hosting lines — edit them, set milestone terms, and download a PDF.
Should I invoice web projects hourly or fixed?
Fixed-fee or milestone billing gives clients predictability and rewards your efficiency; hourly suits open-ended or maintenance work. Many developers combine them — a fixed build billed by milestone, plus hourly for changes. Whichever you pick, tie each invoice to a clear deliverable.
How do I send an invoice to a client?
Download the invoice as a PDF here, then email it to your client as an attachment with a short note and the amount and due date in the subject line. A PDF is the standard format because it looks the same on every device and can’t be edited by accident. Keep a copy for your own records.
Do I need to charge sales tax on an invoice?
It depends on what you sell and where. Many services aren’t taxable, while physical goods usually are, and rates vary by state and even city. Leave the sales-tax toggle off if you don’t collect it; turn it on and enter your rate if you do. When you’re unsure whether a sale is taxable, check your state’s rules or ask a CPA.
Is this invoice generator free?
Yes — it’s completely free with no account, no watermark and no limit on how many invoices you create. Everything runs in your browser, so your client and pricing details never leave your device, and your own business info is saved locally so you don’t retype it next time.