Free Estimate Generator
Create a professional estimate or quote online and download it as a PDF — add your business, the client, line items and optional sales tax, with a client acceptance line. Free, no signup.
From — your business
Prepared for — client
Details
| Description | Qty | Rate | Amount |
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Notes & terms
How to write an estimate
An estimate (also called a quote or a bid) tells a potential client what a job will cost before any work begins. A clear estimate wins more jobs and prevents disputes later. With the tool above you can put one together in minutes — the steps are the same whichever way you make it:
- Add your business details — name, address and contact info, so the client knows who the estimate is from.
- Add the client you’re preparing it for.
- Give it an estimate number and date, and set how long the price stays valid (30 days is typical) — the “valid until” date fills in automatically.
- List the work — one line per task or material, with quantity and rate. The totals add up as you type.
- Add sales tax if it applies, note any deposit or terms, then download the PDF.
Estimate vs. quote — what’s the difference?
In everyday use the words overlap, but there’s a subtle difference. An estimate is an educated approximation that can change if the job turns out to be bigger or smaller than expected. A quote (or fixed bid) is a firm price you commit to. This generator works for both — just say which it is in the notes, and set a realistic “valid until” date so an old price can’t be held against you months later.
What to include on an estimate
- The word “Estimate” and a unique number
- Your business name and contact information
- The client’s name
- The date and how long the price is valid
- An itemized breakdown of labor and materials with quantities and rates
- The subtotal, any sales tax, and the estimated total
- Terms — deposit, what could change the price, and an acceptance line for the client to sign
Turning an accepted estimate into an invoice
Once the client approves the estimate, the job gets done and you bill the final amount. You can recreate the same line items in the invoice generator to send the bill — your saved business details carry over, so it only takes a moment. Everything here runs in your browser: free, no signup, no watermark, and your pricing stays on your device.
New to running the business side? Our guide on how to write a business plan walks through the financials behind your pricing.
Estimate templates by trade
Prefer a head start? These templates come pre-filled with typical line items for your trade:
Frequently asked questions
How do I write an estimate?
Add your business and the client’s details, give the estimate a number and date, set how long the price stays valid, then list each task or material with a quantity and rate. The amounts and total update as you type. Turn on sales tax if it applies, add a deposit or terms note, and download the PDF — no signup needed.
What is the difference between an estimate and a quote?
An estimate is an educated approximation that can change if the job turns out bigger or smaller than expected; a quote (or fixed bid) is a firm price you commit to. This tool works for both — state which it is in the notes and set a realistic “valid until” date so an old price isn’t held against you later.
What should an estimate include?
A clear estimate has the word “Estimate” and a unique number, your business and contact info, the client’s name, the date and how long the price is valid, an itemized breakdown of labor and materials with quantities and rates, the subtotal and estimated total, plus terms and a line for the client to accept. The generator includes a field for each.
How long should an estimate be valid?
Thirty days is the common default, which is the tool’s starting value. Setting a clear validity window protects you if material or labor costs rise — after it expires you can re-price the job. The “valid until” date fills in automatically from the date and the validity period you enter.
Is the estimate generator free?
Yes — completely free, with no account, no watermark and no limit. It runs entirely in your browser, so your client and pricing details stay on your device, and your business info is saved locally so you don’t retype it next time.