Contractor Invoice Template
Create a contractor invoice online and download it as a PDF — start from pre-filled contractors and trades line items, edit them, add optional sales tax and get an instant total. Free, no signup.
From — your business
Bill to — client
Details
| Description | Qty | Rate | Amount |
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Notes & terms
Invoicing for contractors and trades
Construction and trade work splits into labor and materials, so a contractor invoice should show both clearly. The generator is pre-filled with a labor line (hours × rate) and a materials line — adjust them and add more rows for each part of the job.
A contractor invoice should reference the job or address, separate labor from materials, and note the payment schedule (deposit, progress payments, final balance). Many contractors add a license number and apply sales tax to materials where their state requires it.
Bill in stages on bigger jobs — a deposit to start, a progress payment at the halfway mark, and the balance at completion — so you’re never far out of pocket. Put the job address in the reference field so the client’s records match yours.
Invoice templates by industry
Pre-filled invoice templates for other lines of work:
Frequently asked questions
What should a contractor invoice include?
Your business and license details, the client and job address, separate lines for labor (hours × rate) and materials, the payment schedule, and the total. Apply sales tax to materials if your state requires it. The generator pre-fills labor and materials lines you can edit.
Do contractors charge sales tax on an invoice?
It varies by state and by what’s billed — materials are often taxable while labor may not be, and some states treat the whole job as taxable. Turn the sales-tax toggle on and enter your combined rate if it applies, and confirm the rules with your state when in doubt.
How do I send an invoice to a client?
Download the invoice as a PDF here, then email it to your client as an attachment with a short note and the amount and due date in the subject line. A PDF is the standard format because it looks the same on every device and can’t be edited by accident. Keep a copy for your own records.
Do I need to charge sales tax on an invoice?
It depends on what you sell and where. Many services aren’t taxable, while physical goods usually are, and rates vary by state and even city. Leave the sales-tax toggle off if you don’t collect it; turn it on and enter your rate if you do. When you’re unsure whether a sale is taxable, check your state’s rules or ask a CPA.
Is this invoice generator free?
Yes — it’s completely free with no account, no watermark and no limit on how many invoices you create. Everything runs in your browser, so your client and pricing details never leave your device, and your own business info is saved locally so you don’t retype it next time.