Catering Invoice Template
Create a catering invoice online and download it as a PDF — start from pre-filled caterers line items, edit them, add optional sales tax and get an instant total. Free, no signup.
From — your business
Bill to — client
Details
| Description | Qty | Rate | Amount |
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Notes & terms
Invoicing for caterers
Catering invoices are usually per-head plus service, staffing and rentals. The generator is pre-filled with a per-person menu line, staff and rentals — adjust the headcount and add lines for bar, cake or extras.
A catering invoice should reference the event (date, venue, guest count), break out the per-person menu from staffing, rentals, delivery and gratuity, and apply sales tax where food service is taxable. Note the deposit and final-count deadline.
Take a deposit to book the date and bill the balance once the final guest count is locked — put both on the invoice and state the count deadline so last-minute changes don’t eat your margin.
Invoice templates by industry
Pre-filled invoice templates for other lines of work:
Frequently asked questions
How do I invoice for catering?
Reference the event and guest count, then list the per-person menu (headcount × price), staffing, rentals and delivery as separate lines, and apply sales tax if food service is taxable in your state. The generator pre-fills these lines — edit them, note the deposit, and download a PDF.
Is catering taxable?
Prepared food and catering service are taxable in many states, sometimes including the service charge — but rules and rates vary. Turn the sales-tax toggle on with your combined rate where it applies, and check your state’s treatment of catering and gratuity to be sure.
How do I send an invoice to a client?
Download the invoice as a PDF here, then email it to your client as an attachment with a short note and the amount and due date in the subject line. A PDF is the standard format because it looks the same on every device and can’t be edited by accident. Keep a copy for your own records.
Do I need to charge sales tax on an invoice?
It depends on what you sell and where. Many services aren’t taxable, while physical goods usually are, and rates vary by state and even city. Leave the sales-tax toggle off if you don’t collect it; turn it on and enter your rate if you do. When you’re unsure whether a sale is taxable, check your state’s rules or ask a CPA.
Is this invoice generator free?
Yes — it’s completely free with no account, no watermark and no limit on how many invoices you create. Everything runs in your browser, so your client and pricing details never leave your device, and your own business info is saved locally so you don’t retype it next time.